Fleet Assistant

Job Summary

• Ensure the optimal mechanical operation of service vehicles through routine inspections, servicing and preventive maintenance of vehicles and troubleshoot problems when required.
• Update the Fleet Management System with vehicle details, allocations and returned vehicle details as appropriate.
• Keep records of who is using which vehicle and when by monitoring and directing daily distributions of vehicles as per transport policy.
• Prepare documentation to assist Fleet Administrator in vehicle licensing, inspections and registrations.
• Maintain physical appearance of site by keeping clean vehicles and garage area.
  
  

Education

• High school diploma
  
  

The educational program must be from an accredited learning institution recognized in Canada.

If you completed a program outside of Canada, you will be required to obtain proof of a Canadian equivalency at your expense through a recognized credential assessment service.

Note: Any higher level of education could be recognized as experience.

Experience

• A minimum of three (3) years of experience in driving motor vehicles (in various weather conditions) with a valid and permanent Canadian driver’s license
• Experience in data entry and scheduling appointments
• Experience in working with managers and employees at all levels
• Experience in providing client services
  
  

Assets

• Knowledge of mechanical or vehicle maintenance
• Knowledge of building maintenance
• Knowledge with Excel, Microsoft Word and Outlook
  
  

Assets: An asset qualification is a qualification which can enhance the ability to perform the work based on current and future business requirements, but which is not strictly required. Assets can help determine right fit.

Competencies

• Adaptability
• Client Service
• Integrity
• Organizational Skills/Multitasking
• Teamwork
  
  

Conditions of Employment

• A valid and permanent Canadian driver’s license
• Defined as a G Class (Ontario) or minimum of a Class 5 (remainder of Canada). G1, G2, Class 6, Class 7 and Learner’s Permit will not be accepted.
• Lift, carry, push and/or pull a minimum of 20 kgs (45 lbs) and maintain the physical demands of the position
• Work outside of core hours of work on occasion, sometimes on short notice
  

Notes

Candidates must clearly demonstrate they meet all the basic requirements (education, experience and assets) at the time of their application using concrete examples. Failure to do so will result in the applicant being screened out of the process.

While we continue to explore opportunities for flexible work arrangements, the majority of work in our organization must be done in the office and cannot be performed at home.

Reference Links

• Salary Grade Breakdown
  
  

Security Requirements

Candidates must be eligible to receive an Enhanced Top Secret security clearance. The process involves a security interview, a polygraph, and a background investigation that includes credit and financial verifications. The use of illegal drugs is a criminal offense. Drug use is an important factor considered in your reliability and suitability assessment during the selection process. Therefore it is important not to use any illegal drugs from the time you submit your application.

Others

Important

Applicants must clearly demonstrate in their application how they meet each Education and Experience criteria. Failure to do so will result in the applicant being screened out of the career opportunity.

CSIS is a separate employer and is not subject to the Public Service Employment Act (PSEA) . CSIS has its own classification, compensation system, and a different staffing regime. As such, we use a different staffing process and terminology.

CSIS is committed to building a workforce that is truly representative of the Canadians it serves by cultivating a diverse and inclusive workplace environment. This will be achieved by increasing employment equity group representation (including persons with disabilities, visible minorities, Indigenous peoples, and women) at all levels within the organization through hiring and talent management practices. Gaps have been identified among Indigenous peoples and visible minorities for this position. We will also ensure that appropriate accommodations are made (e.g., specialized equipment, changes to physical workspace) to provide employment opportunities for all qualified candidates. In support of achieving a greater, diverse and skilled workforce, we strongly encourage those individuals who belong to one or more of the employment equity groups to self-identify when applying.

Should you require accommodation in relation to a disability, please tell us at the beginning of the selection process. This information will be kept confidential.

CSIS Offices in Canada are located on various ancestral and traditional lands. In the spirit of reconciliation, we acknowledge all Indigenous People across Canada and their connection to these lands.

The personal information provided in your application is protected under the Privacy Act and will be held in Personal Information Bank SIS/P-PU-025.

We thank all applicants for their interest in CSIS. However, only those who are selected for further consideration will be contacted.

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Page details 2026-01-29